AI Scribe
Captures patient-dentist conversations in real time and generates structured SOAP notes, ready for review and export.
Enterprise AI infrastructure. Practice-sized footprint.
PracticePilot is built on the same primitives that power Fortune 500 AI deployments — AWS Bedrock, dental-ready voice transcription, a private VPC, and a dentist-in-the-loop UX. Packaged for a 3-chair practice.
Core AI Engine · 8 Product Modules
HIPAA-Compliant AI Platform Built for Independent Dental Practices
PracticePilot AI combines dental workflow intelligence with enterprise-grade cloud security to give small and mid-sized dental practices powerful tools without heavy IT lift. From scribe to reviews, every module is designed to save time, protect patient data, and scale with your practice.
Patient Summaries
Transforms signed visit notes into plain-language takeaways, home-care steps, and when-to-call guidance.
Voice Intake
Patients complete demographics, insurance, dental history, medications, allergies, and consents by speaking or typing.
AI Voice Agent
Answers calls when staff are busy or after hours, triages patient needs, and routes scheduling requests.
Patient Portal
Gives patients mobile-first access to intake status, upcoming visits, summaries, notifications, and practice contact.
Analytics Dashboard
Tracks key ROI metrics like time saved per note, intake efficiency, and dental patient communication engagement.
2-Way Messaging
Runs SMS reminders, follow-ups, and dental team-patient conversations from a single practice inbox.
Google Reviews Automation
Sends review requests after approved visits, filters for happy patients, and tracks outcomes in analytics.
Security & Compliance You Can Trust
HIPAA-Ready
Patient data is always protected with strict safeguards.
Encryption
TLS 1.3 for data in transit; AES-256 for data at rest.
Access Controls
Role-based permissions for dentists, staff, and admins.
Audit Trails
Every action logged for accountability.
SOC 2 Certification
In progress, aligning with best practices for privacy and reliability.
Integration Without Friction
Supported Systems
Works alongside Dentrix, Open Dental, Eaglesoft, DrChrono, and more.
Flexible Exports
Copy/paste, PDF, CSV/JSON, and optional APIs — get your data in the format you need.
Seamless Fit
Enhances your workflow instead of replacing your existing PMS or billing system.
Scalable & Reliable by Design
Cloud-Native
Built for enterprise-grade reliability on AWS infrastructure — no servers to manage, no downtime windows.
High Availability
99.9% uptime backed by redundancy and disaster recovery — so your practice never misses a beat.
Elastic Scaling
Automatically adjusts resources as your practice grows — from a solo dentist to a multi-location group.
Multi-Environment
Dedicated dev, staging, and production pipelines ensure safe updates ship with zero downtime.
Every AI capability is a flag. You decide what’s on.
| Flag | What it controls | Default |
|---|---|---|
ai_dental_scribe | SOAP note generation module | ON |
patient_summaries | Patient-friendly post-visit summaries | ON |
voice_intake | Voice-guided patient intake | ON |
ai_voice_agent | Erica voice agent (Pro only) | PRO |
patient_portal | Patient dashboard and summary delivery | ON |
roi_dashboard | ROI analytics and monthly PDF reporting | ON |
two_way_messaging | Staff-patient SMS inbox | ON |
google_reviews | Automated Google review requests | ON |
pms_write_back | Push intake data to PMS | OPT-IN |
phi_redaction | PHI redaction pipeline | ON · REQUIRED |
audit_logging | Audit trail writer | ON · REQUIRED |
pdf_generation | PDF export for intakes & notes | ON |
s3_storage | Document blob storage | ON · REQUIRED |
pilot_intake_v1 | Intake form version | V1 |
Works With Your Existing Systems
PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.
Ready to get started?
See how PracticePilot AI fits your practice, no commitment required.
HIPAA · BAADeploys · 5 daysCancel · Anytime