Simple, Transparent Pricing for Independent Practices

Our plans are designed to fit solo providers, small groups, and growing DSOs. PracticePilot AI is modular — you only pay for what you need.

Starter – Pilot Practices

Perfect for solo providers or small practices getting started.

Includes:

  • AI Scribe for real-time SOAP notes
  • Voice-Activated Intake Forms
  • Empathetic Patient Summaries
  • AI Voice Agent for after-hours calls & scheduling requests
  • HIPAA-secure cloud platform
  • Email support
Starting from
$200/mo
Contact us for pricing

* Save 5+ hours per week per provider

Professional – Multi-Provider Practices

Designed for practices with multiple providers and staff.

Includes:

  • Everything in Starter, plus:
  • Analytics Dashboard for efficiency & revenue insights
  • Multi-user support with role-based access
  • EHR integrations (Dentrix, Eaglesoft, Open Dental, Nextech, DrChrono, etc.)
  • Priority support
Contact us for pricing

* Capture more revenue, reduce no-shows, and streamline staff workload

Enterprise – Groups & DSOs

Tailored for larger practices, specialty groups, or DSOs.

Includes:

  • Everything in Professional, plus:
  • Custom integrations & reporting
  • Advanced predictive analytics
  • Dedicated account manager
  • Enterprise-level support
Custom quote available

* Built to scale with advanced analytics, multi-location visibility, and dedicated support

For a typical 3-provider practice, PracticePilot can pay for itself quickly.

A back-of-napkin estimate based on pilot practices. Actual returns vary with chair count, after-hours call volume, and intake mix.

HOURS SAVED / MONTH
30+
Across providers and front desk workflows
REVENUE OPPORTUNITY / MONTH
$3K–$5K
From captured calls, faster workflows, and improved follow-up
PROFESSIONAL PLAN
$799/mo
All-in, no per-call or per-note fees
POTENTIAL ROI
4x-6x
Based on time savings and revenue opportunity

Why Practices Choose PracticePilot AI

Affordable

Priced to fit independent practices — less than the cost of a staff shift per month.

ROI-Positive

Save hours each week and recover lost revenue from day one.

Flexible

Start small and scale as your practice grows. Only pay for what you need.

Secure

HIPAA-ready, fully encrypted, with SOC 2 certification in progress.

No long-term contracts. Cancel anytime.

Every feature, side by side.

StarterProfessionalEnterprise
Intake
Typed intake (unlimited)✓✓✓
Voice-guided intake✓✓✓
On-demand intake (staff-initiated)✓✓✓
Custom intake schemas—✓✓ + per-specialty
AI Scribe
Providers included35Unlimited
SOAP + patient summary✓✓✓
Detail levels · version history✓✓✓
Custom note templates—✓✓
Voice Agent
Erica · 24/7 inbound—✓✓ multi-line
Dedicated phone number—✓✓ vanity
After-hours callback queue—✓✓
Integrations
Open Dental✓✓✓
Dentrix · Eaglesoft · CurveRead-onlyRead-onlyBi-di
Stripe billing✓✓NET-30 invoicing
Security & support
HIPAA · BAA · PHI redaction✓✓✓
Audit logs✓✓✓ + SIEM export
SupportEmailPhone + SlackDedicated CSM
SSO / SAML——✓

Works With Your Existing Systems

PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.

Open Dental
Dentrix
Eaglesoft
Curve
DEN

Common questions, plain answers.

How fast can we deploy?+
Most pilot practices go live in 5 business days. Day 1: kickoff + PMS connection. Day 2: intake forms tailored to your fields. Day 3: scribe trained on your provider voices. Day 4: front-desk + dentist training. Day 5: live with patients.
Do you replace our PMS?+
No. PracticePilot lives next to Open Dental, Dentrix, Eaglesoft, Curve, etc. We read, push, and sync — never replace. That's the point.
Is AI Scribe HIPAA-compliant?+
Yes. Patient audio is encrypted in transit (TLS 1.3) and at rest (AES-256). PHI is redacted before any model call. We are a Business Associate and sign a BAA day one. Clinician signs every note before it enters the record.
What about claim denials?+
Better notes → better claims. Pilot practices have seen denial rates drop 30–45% on the kinds of claims that fail for documentation reasons. We don't bill on your behalf — your billing team still drives.
Can patients opt out of AI?+
Yes. Patients can switch to typed intake at any step, and consent to recording at every visit. Recordings can be deleted on request.
What's the contract length?+
Month-to-month. Cancel anytime, no exit fees. Pilot practices keep their pricing for the lifetime of the account.
Do you charge per-call or per-note?+
No. Flat monthly. Lite has soft-cap provider seats. Pro is unlimited within reason. We don't want our billing to be a reason you don't use the product.
What if our PMS isn't supported?+
You can use PracticePilot as a standalone layer. Intake exports to PDF; SOAP notes export as PDF or paste-ready text. We're constantly adding PMS connectors.

Pilot pricing locks in for active accounts.

Early pilot customers keep their launch pricing as long as the account remains active.

Apply to the pilotBook a demo