Simple, Transparent Pricing for Independent Dental Practices

Our plans are designed to fit solo dentists, small dental groups, and growing DSOs. PracticePilot AI is modular — you only pay for what you need.

Starter

Perfect for solo dentists or small dental practices getting started.

Includes:

AI Scribe for real-time SOAP notes
Voice-Activated Intake Forms
Empathetic Patient Summaries
AI Voice Agent for after-hours calls & scheduling requests
HIPAA-secure cloud platform
Email support

Starting from

$200/mo

* Save 5+ hours per week per dentist

Professional – Multi-Dentist Practices

Designed for practices with multiple dentists and staff.

Includes:

Everything in Starter, plus:
Analytics Dashboard for efficiency & revenue insights
Multi-user support with role-based access
PMS integrations (Dentrix, Eaglesoft, Open Dental, Curve, etc.)
Priority support

* Capture more revenue, reduce no-shows, and streamline staff workload

Enterprise – Groups & DSOs

Tailored for larger practices, specialty groups, or DSOs.

Includes:

Everything in Professional, plus:
Custom integrations & reporting
Advanced predictive analytics
Dedicated account manager
Enterprise-level support

Custom quote available

* Built to scale with advanced analytics, multi-location visibility, and dedicated support

For a typical 3-dentist practice, PracticePilot can pay for itself quickly.

A back-of-napkin estimate based on early dental practices. Actual returns vary with chair count, after-hours call volume, and intake mix.

HOURS SAVED / MONTH

30+

Across dentists and front desk workflows

REVENUE OPPORTUNITY / MONTH

$3K–$5K

From captured calls, faster workflows, and improved follow-up

PROFESSIONAL PLAN

$799/mo

All-in, no per-call or per-note fees

POTENTIAL ROI

4x-6x

Based on time savings and revenue opportunity

Why Practices Choose PracticePilot AI

Affordable

Priced to fit independent dental practices — less than the cost of a staff shift per month.

ROI-Positive

Save hours each week and recover lost revenue from day one.

Flexible

Start small and scale as your practice grows. Only pay for what you need.

Secure

HIPAA-ready, fully encrypted, with SOC 2 certification in progress.

No long-term contracts. Cancel anytime.

Every feature, side by side.

	Starter	Professional	Enterprise
Intake
Typed intake (unlimited)	✓	✓	✓
Voice-guided intake	✓	✓	✓
On-demand intake (staff-initiated)	✓	✓	✓
Custom intake schemas	—	✓	✓ + per-specialty
AI Scribe
Dentists included	3	5	Unlimited
SOAP note generation	✓	✓	✓
Detail levels · version history	✓	✓	✓
Custom note templates	—	✓	✓
Patient Summaries
Plain-language visit summaries	✓	✓	✓
Home-care steps + when-to-call guidance	✓	✓	✓
PDF export	✓	✓	✓
Bilingual-ready templates	—	✓	✓ + custom
Voice Agent
Erica · 24/7 inbound	—	✓	✓ multi-line
Dedicated phone number	—	✓	✓ vanity
After-hours callback queue	—	✓	✓
Patient Portal
Mobile patient dashboard	✓	✓	✓
Visit history + summary delivery	✓	✓	✓
Notifications center	—	✓	✓
Practice contact flow	✓	✓	✓
ROI Dashboard
Time-saved reporting	✓	✓	✓
Intake completion analytics	✓	✓	✓
After-hours booking attribution	—	✓	✓
Monthly ROI PDF	—	✓	✓ + rollups
2-Way Messaging
Staff-patient SMS inbox	✓	✓	✓
Scheduled reminders + follow-ups	✓	✓	✓
Conversation history	✓	✓	✓
Multi-location inbox routing	—	—	✓
Google Reviews
Automated review requests	✓	✓	✓
Happy-patient filtering	—	✓	✓
Custom message templates	—	✓	✓
Sent / opened / reviewed tracking	—	✓	✓ + rollups
Integrations
Open Dental	✓	✓	✓
Dentrix · Eaglesoft · Curve	Bi-di	Bi-di	Bi-di
Stripe billing	✓	✓	NET-30 invoicing
Security & support
HIPAA · BAA · PHI redaction	✓	✓	✓
Audit logs	✓	✓	✓ + SIEM export
Support	Email	Phone + Slack	Dedicated CSM
SSO / SAML	—	—	✓

Works With Your Existing Systems

PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.

Common questions, plain answers.

How fast can we deploy?+

Most practices go live in 5 business days. Day 1: kickoff + PMS connection. Day 2: intake forms tailored to your fields. Day 3: scribe trained on your dentist voices. Day 4: front-desk + dentist training. Day 5: live with patients.

Do you replace our PMS?+

No. PracticePilot lives next to Open Dental, Dentrix, Eaglesoft, Curve, etc. We read, push, and sync — never replace. That's the point.

Is AI Scribe HIPAA-compliant?+

Yes. Patient audio is encrypted in transit (TLS 1.3) and at rest (AES-256). PHI is redacted before any model call. We are a Business Associate and sign a BAA day one. A dentist signs every note before it enters the record.

What about claim denials?+

Better notes → better claims. Early dental practices have seen denial rates drop 30–45% on the kinds of claims that fail for documentation reasons. We don't bill on your behalf — your billing team still drives.

Can patients opt out of AI?+

Yes. Patients can switch to typed intake at any step, and consent to recording at every visit. Recordings can be deleted on request.

What's the contract length?+

Month-to-month. Cancel anytime, no exit fees. Founding members keep their pricing for the lifetime of the account.

Do you charge per-call or per-note?+

No. Flat monthly. Lite has soft-cap dentist seats. Pro is unlimited within reason. We don't want our billing to be a reason you don't use the product.

What if our PMS isn't supported?+

You can use PracticePilot as a standalone layer. Intake exports to PDF; SOAP notes export as PDF or paste-ready text. We're constantly adding PMS connectors.

Founding member pricing locks in today. Lifetime of the account.

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