Integration-Light
Works with your existing systems — no painful migrations.
Independent dental practices deserve independent dental-practice software.
Large dental groups have endless IT budgets and 60 vendors. Independent dental practices have a front desk drowning, dentists writing notes at 10 PM, and software stacks that look like a Frankenstein’s monster of free trials.
We started PracticePilot to build the AI operating layer the independent dental practice never got. Calm. Dental-first. Made to fit your day, not the other way around.
Why We Started
“Every year, small dental practices lose valuable hours and revenue to paperwork, claim denials, and endless admin tasks.”
We’ve seen firsthand how this takes a toll: more staff stress, higher costs, and less patient face time. That’s why we built PracticePilot AI — a smart co-pilot that reduces the burden of documentation, streamlines communication, and keeps practices running smoothly.
4 hrsavg admin time lost per dentist, per day
35%of claims denied on first submission
$80Kavg annual revenue lost to preventable admin
What Makes Us Different
Unlike single-feature tools or platforms designed for big health systems, PracticePilot AI is built for you.
Modular
Start with one feature and add others as you grow.
Empathy-Driven
Patients get clear, caring summaries and support — not just data.
HIPAA-First
Every feature is designed with security and compliance at the core. Your patient data stays protected, always.
Our Mission
At PracticePilot AI, we believe independent dentists deserve the same powerful tools as large dental groups — without the complexity, cost, or burnout. Our mission is simple: give dentists and their teams their time back so they can focus on what matters most — caring for patients.
Our Vision
We’re focused on independent dental practices: to become the AI co-pilot for modern dental care. From smarter documentation to predictive analytics and automated patient support, we’re building the future of independent dentistry.
Started in a real dental practice, not a pitch deck.
“I was charting at 9 PM, every night, for six years. My kids stopped asking when I’d be home for dinner.”
— Dr. A. Khalil · Dental Co-founder · Sept 2024
In 2024, Dr. Khalil — a private-practice dentist of 14 years — sat down with two friends building AI systems at AWS. The conversation lasted six hours. By the end, they had a prototype that could turn a recorded patient encounter into a SOAP note in under a minute.
By March 2025, PracticePilot was running scribe on real visits in three private dental practices. By August, intake was live. By the end of the year, Erica was answering phones.
We are still small. We talk to every customer. Every feature ships because a real dentist asked for it. That isn’t a sales pitch — it’s the only way we know to build software for dental teams.
Built by dentists, AI engineers, and operators who’ve run dental practices.
Varun Ram
Founder
20+ years in technology and IT management. Senior leadership positions across enterprise software and patient-facing operations.
Matt Gross
Tech Advisor · AI
Hands-on builder of AI software for operational teams. Has developed apps powered by Large Language Models (LLMs).
Dr. Sivakumar Sreenivasan
Dental Advisor · Oral & Maxillofacial Surgery
Oral and Maxillofacial Surgeon with 30+ years of dental surgical experience. Expert in complex oral surgery workflows.
Dr. Mayur Patel
Dental Advisor · Dental Surgery
Dental Surgeon with 15+ years of experience. Owns and operates two dental practices.
Works With Your Existing Systems
PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.
Want to build with us?
We are a small team. We grow carefully. If dental software is your craft, we’d love to hear from you.