Integration-Light
Works with your existing systems — no painful migrations.
Independent practices deserve independent-practice software.
Hospital systems have endless IT budgets and 60 vendors. Independent dental practices have a front desk drowning, dentists writing notes at 10 PM, and software stacks that look like a Frankenstein’s monster of free trials.
We started PracticePilot to build the AI operating layer the independent practice never got. Calm. Clinical. Made to fit your day, not the other way around.
Why We Started
“Every year, small practices lose valuable hours and revenue to paperwork, claim denials, and endless admin tasks.”
We’ve seen firsthand how this takes a toll: more staff stress, higher costs, and less patient face time. That’s why we built PracticePilot AI — a smart co-pilot that reduces the burden of documentation, streamlines communication, and keeps practices running smoothly.
4 hrsavg admin time lost per dentist, per day
35%of claims denied on first submission
$80Kavg annual revenue lost to preventable admin
What Makes Us Different
Unlike single-feature tools or platforms designed for big health systems, PracticePilot AI is built for you.
Modular
Start with one feature and add others as you grow.
Empathy-Driven
Patients get clear, caring summaries and support — not just data.
HIPAA-First
Every feature is designed with security and compliance at the core. Your patient data stays protected, always.
Our Mission
At PracticePilot AI, we believe independent doctors, dentists, and therapists deserve the same powerful tools as large hospital systems — without the complexity, cost, or burnout. Our mission is simple: give clinicians their time back so they can focus on what matters most — caring for patients.
Our Vision
We’re starting with dentists and small medical practices, but our vision is bigger: to become the AI co-pilot for independent care everywhere. From smarter documentation to predictive analytics and automated patient support, we’re building the future of independent healthcare.
Started in a real clinic, not a pitch deck.
“I was charting at 9 PM, every night, for six years. My kids stopped asking when I’d be home for dinner.”
— Dr. A. Khalil · Clinical Co-founder · Sept 2024
In 2024, Dr. Khalil — a private-practice dentist of 14 years — sat down with two friends building AI systems at AWS. The conversation lasted six hours. By the end, they had a prototype that could turn a recorded patient encounter into a SOAP note in under a minute.
By March 2025, PracticePilot was running scribe on real visits in three private practices. By August, intake was live. By the end of the year, Erica was answering phones.
We are still small. We talk to every customer. Every feature ships because a real dentist asked for it. That isn’t a sales pitch — it’s the only way we know to build software for clinicians.
Built by clinicians, AI engineers, and operators who’ve run practices.
Varun Ram
Founder
20+ years in health tech and IT management. Senior leadership positions at Verizon, Marriott, and Nava Healthcare.
Matt Gross
Tech Advisor · AI/Healthcare
Hands-on builder of AI software for healthcare companies. Has developed healthcare apps powered by Large Language Models (LLMs).
Dr. Sivakumar Sreenivasan
Clinical Advisor · Oral & Maxillofacial Surgery
Oral and Maxillofacial Surgeon with 30+ years of clinical experience. Expert in complex surgical workflows.
Dr. Mayur Patel
Clinical Advisor · Dental Surgery
Dental Surgeon with 15+ years of experience. Owns and operates two dental practices.
Dr. Mayur Narayan
Clinical Advisor · Acute Care Surgery
Chief of Acute Care Surgery & Trauma at Rutgers Hospital. Former Attending Surgeon at Weill Cornell Medical Center.
Dr. Suresh Mohan
Clinical Advisor · Facial Plastic Surgery
Harvard- and UCSF-trained facial plastic surgeon. Expertise in facial paralysis, cancer reconstruction, and aesthetic surgery.
Dr. Divya Kewalramani
Clinical Advisor · Surgical Informatics
AI-driven surgical informatics leader. Assistant Professor, Acute Care Surgery, Rutgers RWJMS. Research in AI post-op complication detection.
Works With Your Existing Systems
PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.
Want to build with us?
We are a small team. We grow carefully. If clinical software is your craft, we’d love to hear from you.